Best NGO Management System in PHP with MySQL — Donor, Volunteer & Admin Panels

NGO Management System

A simple and practical NGO Management System developed in PHP to help students understand how database-driven web apps are structured and how typical NGO workflows are managed. The project cleanly separates roles (Admin, Donor, Volunteer), includes core donation and task features, and uses Bootstrap for a modern UI. Below is everything you need—overview, features verified from the source, and a complete run guide for VS Code with XAMPP.

Overview

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Technology Stack & Recommendations

• Language/s Used: PHP for backend, JavaScript for client interactions, Bootstrap for responsive UI
• PHP Version (Recommended): 5.6.3 or 7.4.12
• Database: MySQL (import provided ngo.sql)
• Server Environment: XAMPP (Apache + MySQL)

These choices make it easy to run locally and learn core CRUD, sessions, and role-based access in PHP.

Available Features (from the project)

• Login, Signup, Edit (separate signup flows for Admin, Donor, and Volunteer)
• Manage Donors
• Admin control of Donors, Volunteers, and their roles
• Record transactions of donated money
• Donate money
• Add volunteer tasks
• View tasks assigned to volunteers

All features listed above are present in the project files and supported by the database schema included in ngo.sql.

User Roles and Access

1) Admin
The Admin has full access to manage the system: review registered donors and volunteers, assign roles, and oversee transactions and activities. The admin dashboard surfaces key data to keep track of what’s happening across the NGO.

2) Donor
Donors can sign up and log in to donate money or items and review their donation history. The donor section includes pages for making donations and viewing past transactions, giving donors a clear log of their contributions.

3) Volunteer
Volunteers can log in to record tasks, add new tasks, and track assigned work. This helps the NGO coordinate field activities, events, and day-to-day responsibilities.

Software Requirements

• XAMPP (Apache, PHP, MySQL)
• A web browser (Chrome, Firefox, Edge, etc.)
• Visual Studio Code (for editing and organizing the project)

Complete Run in VS Code

Follow these steps exactly to run the project locally with XAMPP and edit it comfortably in VS Code.

1. Install and Start XAMPP
   Install XAMPP. Open the XAMPP Control Panel and start Apache and MySQL.
2. Place the Project in htdocs
   Copy the unzipped project folder to:
   • Windows: C:\xampp\htdocs\NGO-Management-System
   • macOS (XAMPP path may vary): /Applications/XAMPP/htdocs/NGO-Management-System
3. Open the Project in VS Code
   • Launch VS Code
   • Go to File → Open Folder… and select the NGO-Management-System folder
   • You can now view and edit PHP, JS, and CSS files comfortably
4. Create the Database
   • Open phpMyAdmin (usually at http://localhost/phpmyadmin)
   • Create a database named ngo
   • Import the file sql/ngo.sql from the project folder into the ngo database. This sets up all the required tables and initial data.
5. Configure Database Connection
   • In VS Code, open pdo.php at the project root
   • Confirm the DSN and credentials match your XAMPP setup, for example: $pdo = new PDO('mysql:host=127.0.0.1;port=3306;dbname=ngo','root',''); If you use a password for MySQL, update the third parameter accordingly.
6. Run the Application
   • With Apache and MySQL running, open your browser and go to:
     http://localhost/NGO-Management-System/
   • You should see the landing page with options to log in or sign up as Admin, Donor, or Volunteer.
7. Try the Role Flows
   • Use the Signup pages to create user accounts for Donor and Volunteer
   • Access Admin pages to review lists and manage roles
   • As a Donor, donate money or items and check transactions
   • As a Volunteer, add and manage tasks

Why This Project Helps Students

• Shows a realistic mini workflow used by NGOs
• Demonstrates clean role separation and session-based access
• Provides hands-on practice with PHP + MySQL CRUD patterns
• Uses Bootstrap for a practical, responsive interface
• Easy to extend: add reports, filters, or dashboards as next steps

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