Car Rental Management System PHP & MySQL

If you are searching for a PHP and MySQL final year project that covers both customer-facing and employee-facing workflows in a single complete web application, the Online Car Rental Management System is exactly what you need. It allows customers to register, browse available vehicles, and book them online — while employees manage car listings, driver assignments, and booking records from a dedicated backend. Built on PHP 7.4 with a well-structured MySQL database, this project reflects a real-world rental service and is ideal for BCA, MCA, and B.Tech CS students who want to submit a polished, working project in 2026.

Project Overview

Key Features

• Customer registration and login — new users can sign up with their details and existing users log in securely to access their dashboard, booking history, and profile management
• Employee login system — dedicated staff login with multiple account support gives employees access to manage cars, drivers, and all bookings from the backend
• Car entry management — employees add new vehicle details into the system which are immediately visible to customers browsing available cars for booking
• Driver entry and assignment — a separate module for entering driver information and assigning drivers to specific vehicles or bookings
• Online booking system — customers browse available cars and book them directly from the web interface without any offline steps
• Booking confirmation page — a dedicated confirmation screen shows full booking details to both customers after completing a reservation and employees after processing it
• Client dashboard — registered customers view their complete booking history, check booking status, and manage their profile from a personal dashboard
• Admin capabilities — employees view and manage all car records, driver information, and complete booking data from a centralised backend panel

Technologies Used

Project Folder Structure

Online Car Rental Management System/
│
├── connection.php              # Database credentials configuration
│
├── index.php                   # Home/landing page for customers
├── register.php                # Customer registration form
├── login.php                   # Customer login page
├── dashboard.php               # Customer dashboard (booking history + profile)
├── cars.php                    # Browse available cars
├── booking.php                 # Car booking form
├── booking-confirmation.php    # Booking confirmation page
│
├── employee/
│   ├── login.php               # Employee login page
│   ├── dashboard.php           # Employee admin panel
│   ├── add-car.php             # Car entry management
│   ├── add-driver.php          # Driver entry module
│   ├── manage-cars.php         # View and manage all car records
│   ├── manage-drivers.php      # View and manage driver assignments
│   └── manage-bookings.php     # View and manage all customer bookings
│
└── Database/
    └── carrentalp.sql          # Full MySQL database dump — import via phpMyAdmin

Get This Project

This is a complete, ready-to-run paid project. It includes the full PHP source code, all frontend pages, the carrentalp MySQL database file, the connection.php setup file, login credentials for both customer and employee portals, and remote setup support from our team.

How to Run This Project

Step 1 — Install XAMPP or WAMP

Download and install XAMPP or WAMP. Open the control panel and start both Apache and MySQL services.

Step 2 — Copy the project folder to htdocs

# For XAMPP users — paste the extracted project folder here:
C:\xampp\htdocs\

# For WAMP users:
C:\wamp\www\

Step 3 — Import the database

# Open phpMyAdmin in your browser:
http://localhost/phpmyadmin

# Create a new database named:
carrentalp

# Then import the SQL file:
Database/carrentalp.sql
(phpMyAdmin → select carrentalp → Import → choose file → Go)

Step 4 — Set up database connection

Open connection.php in VS Code and update the credentials if needed:

$host     = "localhost";
$username = "root";       // default for XAMPP
$password = "";           // blank by default on XAMPP
$database = "carrentalp";

Step 5 — Open in your browser

# Replace project_folder_name with your actual folder name:
http://localhost/project_folder_name

# Use the login credentials from the included text file
# to access the customer and employee portals

How It Works

Customer booking flow

1. New customer visits the home page and clicks Register — fills in name, email, phone, and password to create an account
2. Customer logs in and is taken to the dashboard showing their booking history and profile options
3. Customer browses the available cars page — all vehicles entered by employees are displayed with details
4. Customer selects a car and fills the booking form with pickup date, return date, and any other required details
5. On submission, the booking is saved to the database and a confirmation page shows the complete booking details with a reference

Employee management flow

1. Employee logs in from the dedicated staff login page — multiple employee accounts are supported
2. From the admin panel, employee opens Car Entry Management and adds a new vehicle with make, model, type, price, and availability status
3. Employee opens Driver Entry, adds driver name, contact, and licence details, and assigns the driver to a specific vehicle
4. Employee opens Manage Bookings to view all customer reservations — each booking shows customer details, car selected, dates, and status
5. Employee can update booking status, view confirmation details, and keep the system data up to date

User Roles and Access

Why This is a Great Final Year Project

• Dual-role system — separate customer and employee portals with their own login and dashboards demonstrates real-world role-based access design that interviewers always ask about
• Driver assignment module is a unique feature most car rental PHP projects skip — having it makes your project immediately more impressive than basic booking systems
• Complete booking workflow — from registration to confirmation page, the entire customer journey is covered in one project, giving you every concept to discuss during viva
• Centralised database connection file (connection.php) shows understanding of clean code organisation and separation of configuration from logic
• XAMPP-ready — runs on any Windows, Mac, or Linux laptop with no paid tools or cloud setup; perfect for live viva demonstrations
• Practical real-world use case — every examiner instantly understands what a car rental system does, making your presentation and explanation effortless
• PHP 7.4 compatible — stable, widely taught, and still used in production systems; building with it means your skills directly match what universities and small businesses need

• car rental system project in php github
• car rental management system project
• online car rental system project documentation pdf
• car rental management system project github
• online car rental system project in html css
• car rental system website
• car rental system full-stack project
• car rental system project in java github
• online car rental management system free
• online car rental management system free download
• best online car rental management system
• car-rental system project in php github
• online car rental system project documentation pdf
• car rental system project in php source code
• car rental system project report in php free download
• localhost/car rental
• online car rental system project in html css
• car rental system project source code
• car rental management system project
• online car rental management system php & mysql source code
• online car rental management system php & mysql github
• online car rental management system php & mysql free
• online car rental management system php & mysql free download
• online car rental management system php & mysql download
• car rental system project in php github
• car rental management system project
• online car rental system project documentation pdf
• car rental management system project github
• online car rental system project in html css
• car rental system website
• car rental system full-stack project
• car rental system project in java github
• online car rental management system free
• online car rental management system free download
• best online car rental management system