Best Hospital Management System Using Python & Django

Hospital Management System

A simple project on Hospital Management System built with Python and Django that focuses on managing hospital-related activities digitally. This project provides a complete example of how a healthcare facility can automate its operations using a web-based application. It is specifically designed to help students understand how to develop a full-stack web application with multiple user roles and real-world functionalities.

The main purpose of this project is to centralize hospital management tasks—such as patient registration, appointment scheduling, and billing—into a single, secure system. Built with Django, it demonstrates how to implement role-based access control, manage complex database operations, and even create PDF invoices for billing and record-keeping. The use of Django’s MVT (Model-View-Template) architecture ensures that the application is both scalable and maintainable.

Developed by UPDATEGADH, this project is an excellent academic resource for students who want to strengthen their Django web development skills. It provides hands-on experience with key features like authentication, CRUD (Create, Read, Update, Delete) operations, and real-time data handling.

The system is structured around three primary roles:

1. Admin – Has complete control over hospital operations, including managing doctors, patients, appointments, and generating reports.
2. Doctor – Can view assigned patients, manage their appointments, and update medical records.
3. Patient – Can register, book appointments, and access their personal health records and invoices.

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By working on this project, students will learn how to build a robust web application that addresses real-world healthcare management challenges. They will also gain valuable insight into database design, secure role-based functionality, and the integration of PDF generation for professional documentation. Overall, the Hospital Management System is an ideal project for anyone looking to develop practical and industry-relevant Django skills.

Project Overview

Available Features

The Hospital Management System provides all the essential features required to manage hospital operations effectively. Below are the key features included in the project, organized by user roles.

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Admin Features

Signup/Login
The admin can create an account and log in securely without needing approval. This provides immediate access to all hospital management functions.

Doctor Management
Admins can register new doctors or review applications submitted by doctors seeking employment. They can approve, reject, or delete these applications, ensuring that only qualified doctors are added to the system.

Patient Management
Patient admission is handled digitally. The admin can view all patients, approve or reject admission requests, and discharge patients once their treatment is complete. This makes the process efficient and paperless.

Appointment Management
All patient appointment requests are visible to the admin. They can book, approve, or reject these appointments, ensuring proper scheduling and resource management.

Invoice Generation
After a patient is discharged, the admin can generate and download detailed PDF invoices. These invoices automatically calculate medicine costs, room charges, doctor fees, and other expenses, creating accurate billing records.

Doctor Features

Apply for Job
Doctors can apply for employment through the system. Their accounts become active only after the admin approves the application.

View Assigned Patients
Doctors can access information about the patients assigned to them, including symptoms, names, and contact numbers. This allows doctors to stay updated and provide better care.

View Discharged Patients
The system maintains a list of patients who have been discharged. Doctors can review this list to keep track of their medical history and completed treatments.

Manage Appointments
Doctors can view appointments booked by the admin and delete them once consultations are completed, keeping schedules organized.

Patient Features

Account Creation
Patients can create an account for hospital admission. For security and accuracy, their login access is activated only after admin approval.

View Doctor Details
Patients can view detailed information about their assigned doctor, including specialization, contact number, and address.

Book Appointments
Patients can request appointments online, which are subject to admin approval for confirmation.

Check Appointment Status
Patients can view the status of their appointment requests to know whether they are pending or confirmed.

View/Download Invoice
After discharge, patients can view and download their invoice in PDF format, which contains a full breakdown of hospital charges.

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Installation Guide (VS Code)

Follow these step-by-step instructions to run the project on Visual Studio Code (VS Code):

Step 1: Install Python

Install Python (version 3.7.6 recommended) and make sure to Add Python to PATH during installation.

Step 2: Install VS Code

Download and install Visual Studio Code. Install the Python extension inside VS Code for better Django support.

Step 3: Install Project Requirements

Open the terminal in VS Code and move to the project directory:

cd Hospital Management System

Install all dependencies with one command:

pip install -r requirements.txt

(If needed, you can also install individual packages)

pip install django==3.0.5
pip install django-widget-tweaks
pip install xhtml2pdf

Step 4: Apply Migrations

Run the following commands to create and apply database migrations:

python manage.py makemigrations
python manage.py migrate

Step 5: Create Superuser (Recommended)

Create an admin superuser for better security and direct admin access:

python manage.py createsuperuser

This command allows you to create an admin with a custom username, email, and password.

Step 6: Run the Server

Start the Django development server:

python manage.py runserver

Open a browser and visit:

http://127.0.0.1:8000/

The application is now ready to use.

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Step 7: Email Setup for Contact Page (Optional)

If you want to enable the contact feature, open hospitalmanagement/settings.py and update your email credentials:

EMAIL_HOST_USER = 'youremail@gmail.com'
EMAIL_HOST_PASSWORD = 'yourpassword'
EMAIL_RECEIVING_USER = 'youremail@gmail.com'

Then, log in to your Gmail account and enable Less Secure Apps:

https://myaccount.google.com/lesssecureapps

Usage

The Hospital Management System is divided into three main roles: Admin, Doctor, and Patient. Each role has specific access and responsibilities.

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1. Admin Usage

• Signup and Login: Admin can sign up and log in without approval.
• Doctor Management: View all job applications, approve or reject doctors, and maintain their profiles.
• Patient Management: Admit patients, assign doctors, approve or reject admission requests, and discharge patients when treatment is done.
• Appointment Handling: View and approve appointments requested by patients.
• Billing System: Generate and download invoices that include all medical and service charges.

This makes hospital operations like billing, appointment scheduling, and record management simple and centralized.

2. Doctor Usage

• Job Application: Doctors apply for a job and wait for admin approval.
• Patient Records: After login, doctors can view their assigned patients’ details including symptoms and contact information.
• Discharged Patient List: Doctors can track patients who have been discharged.
• Appointment Management: Doctors can view their scheduled appointments and mark them as attended by deleting them.

This helps doctors focus on patient care while the system handles records and scheduling.

3. Patient Usage

• Account Creation and Login: Patients create an account to get admitted to the hospital. They can log in only after admin approval.
• View Doctor Details: Check the assigned doctor’s specialization, mobile number, and address.
• Appointment Booking: Book an appointment with the doctor of choice and wait for admin confirmation.
• View Appointment Status: Track whether the appointment request is approved or still pending.
• Invoice Download: Download PDF invoices after discharge, which includes complete billing details.

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This provides patients with transparency and easy access to their medical and billing records.

Why This Project is Useful for Students

The Hospital Management System is an excellent project for students pursuing computer applications or IT-related courses because:

• It demonstrates how to build a full-stack web application using Python and Django.
• Covers real-world use cases like invoice generation, appointment scheduling, and patient management.
• Provides experience with role-based access control, database migrations, and PDF generation.
• Helps students understand how to design a multi-role system with admin, doctor, and patient functionalities.
• Can be used as a strong final-year project to showcase Django development skills.

This project is not only educational but also a good foundation for building larger healthcare management applications in real life.

Important Notes

• Ensure at least one doctor is added before admitting patients.
• Update passwords when modifying doctor or patient profiles.
• For better security, you can disable admin signup and use the createsuperuser command for creating admin accounts.

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This complete guide gives students everything they need to set up, understand, and run the Hospital Management System using Python and Django