Visitor Management System in PHP with Source Code

Visitor Management System in PHP

Managing visitor records efficiently is crucial for organizations aiming to maintain security and keep track of visitors and employees seamlessly. This Visitor Management System in PHP is a simple yet powerful project designed to keep track of visitor data, including check-in and check-out times, employee information, and department details. The system is built with both an Admin and User (Guard) interface to streamline the management of visitor and employee data.

Let’s dive into the details of this system and see how it can help organizations maintain accurate and easily accessible records.

Project Overview

This Visitor Management System is a web-based application built using PHP and CSS, making it a robust, lightweight solution for organizations of any scale.Below is a summary of its main attributes and capabilities:

• Admin Section:
  • Employee and Department Management: The admin can manage employee data and departments, ensuring all personnel information is up-to-date.
  • Visitor Records: Admins can view and filter visitor logs by specific dates, simplifying the reporting process.
  • Report Generation: The admin can generate reports for visitor activity, providing a comprehensive overview when needed.
  • User Management: The admin manages users, typically security personnel or receptionists, who input visitor data.
• User (Guard) Section:
  • Visitor Check-In and Check-Out: Guards can quickly add visitor details, recording both check-in and check-out times. This function is designed to streamline the registration process and maintain accurate visitor logs.

This system is particularly beneficial for enhancing security and ensuring that visitor data is organized, accessible, and easy to manage.

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Key Features

1. User-Friendly Interface: The design is simple and intuitive, ensuring that both administrators and guards can operate the system effortlessly.
2. Data Organization: All records are neatly stored, with a dedicated section for employees, departments, and visitors, allowing for easy navigation and quick data retrieval.
3. Report Generation: The report feature enables administrators to get insights into visitor traffic, aiding in the analysis and planning of security measures.
4. Secure Access: User roles ensure that only authorized personnel have access to specific functions, providing an additional layer of security.

How to Run the Project

To run this Visitor Management System on your local machine, you need to set up a virtual server environment using XAMPP. Follow these steps:

1. Download and Install XAMPP: Make sure you have XAMPP installed on your system.
2. Start Apache and MySQL Services: Open XAMPP Control Panel and start Apache and MySQL.
3. Extract Project Files: Unzip the provided project file.
4. Move Project to XAMPP Folder:

• Copy the main project folder (e.g., “vms”).
• Paste it into the xampp/htdocs/ directory.

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1. Create the Database:

• Open your browser and go to http://localhost/phpmyadmin.
• Click on the Databases tab and create a new database named vms.
• Select the database and click on the Import tab.
• Browse for the vms(2).sql file (located within the project folder) and click Go to import it.

1. Launch the Application:

• In your browser, go to http://localhost/vms/ to access the Visitor Management System interface.

Once these procedures are finished, the system is operational.You can log in as either an admin or a guard to explore its full range of features.

ScreenShot

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