Coffee Shop Management System | Best PHP and MySQL Project

Coffee Shop Management System | PHP and MySQL Project

In today’s bustling world, coffee shops have become a ubiquitous part of our daily routines. From providing a cozy space to catch up with friends to offering a quiet corner for remote work, coffee shops cater to a diverse array of needs. However, managing a coffee shop efficiently requires more than just brewing a perfect cup of joe. It demands streamlined operations, inventory management, and customer relationship management. This is where a Coffee Shop Management System comes into play, leveraging the power of technology to simplify day-to-day tasks and enhance the overall experience for both customers and staff.

Coffee Shop Management System | PHP and MySQL Project
Coffee Shop Management System | PHP and MySQL Project


A Coffee Shop Management System is a web-based application designed to automate and streamline various aspects of coffee shop operations. Developed using PHP and MySQL, this project offers a comprehensive solution for managing orders, inventory, employee schedules, and customer interactions. By digitizing these processes, coffee shop owners can save time, reduce errors, and improve overall efficiency.

Step 1: Making the Project

The first step in creating a Coffee Shop Management System is to define the project scope and requirements. This involves identifying the key features and functionalities the system will offer, such as:

  • User authentication and authorization
  • Menu management for adding, updating, and removing items
  • Order processing and management
  • Inventory tracking and management
  • Employee scheduling and management
  • Customer relationship management (CRM) features like loyalty programs and feedback management
  • Gmail Function Setup

Once the requirements are established, developers can proceed with designing the database schema, creating wireframes for the user interface, and implementing the backend logic using PHP.

Step 2: Features

A successful Coffee Shop Management System should include the following essential features:

  1.  ๐Ÿ” Login/Register Authentication
  2.  ๐Ÿ‡ Form Validation Using Ajax
  3.  ๐Ÿ”‘ Password Stored Encrypted In Database Using PHP Encryption (Hash-12)
  4.  ๐Ÿ“ง Message is send to mail using PHP Mailer Libraray
  5.  โ˜ Forget Password :- Reset Password Link Send To your Mail
  6.  ๐Ÿ›’ cart and order functionality
  7.  ๐Ÿงพ history order page
  8.  ๐ŸŽซ admin portal
  9.  ๐Ÿฝ admin can add add new menu item and edit or delete menu item
  10.  ๐Ÿ“ˆ graph analysis for admin to check peak time and number of order in day

Step 3: Required Software and Tools

To develop and run the Coffee Shop Management System project, you will need:

  • Web server software (e.g., Apache, Nginx)
  • PHP development environment (e.g., XAMPP, WampServer)
  • MySQL database management system
  • Code editor (e.g., Visual Studio Code, Sublime Text)
  • Web browser

Step 4: Running Project

After setting up the required software and tools, follow these steps to run the project:

  1. Import the provided MySQL database schema into your MySQL server.
  2. Configure the database connection settings in the project’s PHP files.
  3. Start your web server and navigate to the project directory in your web browser.
  4. Register as an administrator to access the full functionality of the system.
  5. Launch XAMPP Control Panel: Open the XAMPP Control Panel to initiate the setup process.
  6. Start Apache Server: Click on the “Start” button to activate the Apache server.
  7. Start MySQL: Initiate MySQL by clicking on its respective “Start” button.
  8. File Creation: Generate all the essential files required for the login system.
  9. Create Login Table: Utilize phpMyAdmin in XAMPP to create the login table within the database.

Step 5: Project Screenshots

Admin :-

Databse :-

Complete Video :-

YouTube player

Step 6: Download Project

  • Virus note: All files are scanned once-a-day by updategadh.com for viruses, but new viruses come out every day, so no prevention program can catch 100% of them
  • 1. Re-scan downloaded files using your personal virus checker before using it.
  • 2. NEVER, EVER run compiled files (.exe’s, .ocx’s, .dll’s etc.)–only run source code.

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Step 7: Conclusion

In conclusion, the Coffee Shop Management System project offers a robust solution for managing all aspects of a coffee shop’s operations. By leveraging PHP and MySQL, developers can create a scalable and efficient system that enhances productivity and customer satisfaction. Whether you’re a small independent coffee shop or a large chain, implementing a Coffee Shop Management System can revolutionize the way you do business.

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Coffee Shop Management System, PHP project, MySQL project, Coffee shop software, Coffee shop POS system, Inventory management, Employee scheduling, Customer relationship management

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