School Management System in PHP and MySQL

School Management System in PHP and MySQL

A simple project on School Management System built using PHP, MySQL, HTML, CSS, and JavaScript. This project provides a practical digital platform for managing common school activities, student information, teacher records, subjects, grades, transportation, fees, announcements, and admission applications.

The project is designed with a straightforward structure so that students can understand how a school management application works using Core PHP and MySQL. It provides separate modules for different academic and administrative operations and demonstrates how information can be stored, updated, and displayed through a centralized web application.

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Project Overview

Attribute	Details
Project Name	School Management System
Language/s Used	PHP, HTML, CSS, JavaScript
Database	MySQL
Type	Web Application
Developer	UPDATEGADH

Project Description

The School Management System is designed to simplify common school management activities through a centralized web application. Instead of maintaining separate manual records, administrators can manage students, teachers, subjects, grades, buses, fees, announcements, and admission applications from one system.

The project uses Core PHP for backend processing and MySQL for database management. The interface is created using HTML and CSS, providing simple pages for entering, viewing, and managing school information.

The system is suitable as an academic project for students who want practical experience with PHP, MySQL, forms, sessions, CRUD operations, database relationships, and role-based login functionality.

Available Features

1. Student Management

The Student Management module allows school staff to maintain student records.

• Add new students
• Store unique student IDs
• Maintain student names
• Store class information
• Maintain phone numbers
• Store student addresses
• View registered students

This module provides a centralized location for managing basic student information.

2. Teacher Management

The Teacher Management module allows administrators to maintain teacher records.

• Add teachers
• Assign teacher IDs
• Store teacher names
• Store subjects
• Maintain phone numbers
• View teacher records

Teacher information can also be connected with subjects in the academic management section.

3. Subject Management

The Subject Management module is used to maintain academic subjects.

Administrators can add a subject, assign a teacher, and specify the related semester.

• Add subjects
• Assign teachers
• Specify semesters
• View subject records

4. Grade Management

The Grade Management module allows marks to be recorded for students under different subjects.

The system calculates a grade according to the entered marks and stores the result in the database.

• Select students
• Select subjects
• Enter marks
• Automatically calculate grades
• Update existing grade records
• View grade records

The grading logic provides a simple example of how academic results can be managed electronically.

5. Transportation Management

The Transportation module helps maintain school bus information.

• Add buses
• Store bus numbers
• Manage routes
• Set bus capacity
• View available transportation records

This module can be extended later with student bus registration and route assignment functionality.

6. Fees and Billing

The Fees and Billing module allows administrators to maintain student fee records.

• Add fee records
• Assign fees to students
• Enter fee amounts
• Add fee descriptions
• Track pending fees
• Simulate fee payment
• Mark fees as paid

The payment functionality is designed as a simulated academic feature and does not connect to a real payment gateway.

7. Announcements

The Announcements module allows school users to publish important messages.

Administrators can create announcements containing a title and message. Published announcements can then be displayed within the system.

• Create announcements
• Add announcement titles
• Publish messages
• View previous announcements

8. Admission Management

The Admissions module provides a simple online admission application system.

Visitors can submit an application by entering applicant details such as name, email, phone number, and class.

Administrators can then review applications and change their status.

• Submit admission applications
• Store applicant information
• View pending applications
• Accept applications
• Reject applications
• Track application status

9. User Login System

The project includes a session-based login system with different user roles.

The available demonstration roles are:

• Admin
• Teacher
• Student
• Parent

User passwords are created using PHP’s password hashing functionality during the setup process.

10. Dashboard

The Dashboard provides an overview of important school information.

It displays counts for:

• Students
• Teachers
• Subjects
• Buses
• Pending admissions
• Pending fees

This provides users with a quick overview of the current system data.

Download Complete Code

Screenshot

Why This Project Is Useful for Students

This School Management System is useful for students pursuing BCA, MCA, B.Tech, Computer Applications, Information Technology, and related courses.

PHP and MySQL Practice

Students can learn how Core PHP communicates with a MySQL database. The project demonstrates database queries, forms, sessions, inserts, updates, and retrieving records.

Real-World Application

School management involves many types of information. This project demonstrates how software can organize student, teacher, academic, transportation, fee, and admission records.

Database Relationships

The database contains connected tables for users, students, teachers, subjects, grades, buses, fees, announcements, and admissions. This provides practical experience with relational database design.

Easy to Understand

The project uses Core PHP rather than requiring a large PHP framework. This makes it suitable for students who are learning the fundamentals of server-side web development.

Installation Guide for Visual Studio Code

Follow these steps to install and run the School Management System in PHP and MySQL on a local computer.

Step 1: Install Prerequisites

Before starting the project, install the following software:

• XAMPP
• PHP 8.0 or above
• MySQL
• Visual Studio Code
• Web browser

Step 2: Start Apache and MySQL

Open the XAMPP Control Panel and start the following services:

Apache
MySQL

Make sure both services are running successfully.

Step 3: Extract the Project

Extract the project ZIP file and copy the project folder into the XAMPP htdocs directory.

C:\xampp\htdocs\school-management-system

Step 4: Create the Database

Open your browser and visit:

http://localhost/phpmyadmin

Import the SQL file included in the project:

database/school_management.sql

The SQL file creates the school_management database and all required tables.

Step 5: Check Database Configuration

Open the following file in VS Code:

config.php

The default database configuration is:

$host = "localhost";
$db = "school_management";
$user = "root";
$pass = "";

If your MySQL username or password is different, update these values according to your local XAMPP configuration.

Step 6: Run Setup

After importing the database, open:

http://localhost/school-management-system/setup.php

The setup page creates the demonstration users and initial sample records.

Step 7: Open the Login Page

Now open:

http://localhost/school-management-system/login.php

The School Management System login page will appear.

Default Login Credentials

Role	Email	Password
Admin	admin@school.local	123
Teacher	teacher@school.local	123
Student	student@school.local	123
Parent	parent@school.local	123

Usage Instructions

For Admin

The Admin role can use the main management modules of the system. Administrators can manage students, teachers, subjects, grades, transportation, fees, announcements, and admission applications.

The dashboard provides an overview of the school information stored in the system.

For Teachers

Teachers can use the system to access teacher-related information and academic modules. The project also provides a grade management section where student marks can be recorded against subjects.

For Students

Students have their own login account in the demonstration system. Student information, academic records, and related school information can be maintained through the connected database structure.

For Parents

The Parent role provides a separate login identity for the demonstration system. Parent-related functionality can be expanded further according to the requirements of the school project.

For Guests

Visitors can use the admission application section to submit basic admission information such as applicant name, email, phone number, and class. The submitted application can then be reviewed by the administrator.

Database Structure

The project uses MySQL as its database system. The database contains separate tables for different areas of school management.

• Users: Stores login accounts and user roles.
• Students: Stores student information.
• Teachers: Stores teacher information.
• Subjects: Stores academic subjects and assigned teachers.
• Grades: Stores student marks and calculated grades.
• Semesters: Stores semester information.
• Buses: Stores school transportation information.
• Bus Registrations: Provides a database structure for student bus registration.
• Fees: Stores student fee records and payment status.
• Announcements: Stores school announcements.
• Admissions: Stores admission applications and their status.

Technical Features

• Backend: Core PHP
• Database: MySQL
• Frontend: HTML and CSS
• Authentication: PHP sessions
• Password Security: PHP password hashing
• Database Connectivity: PHP PDO
• CRUD Operations: Used across management modules
• Role Management: Admin, Teacher, Student, and Parent roles
• Local Deployment: XAMPP Apache and MySQL

Project Benefits

The project provides students with practical knowledge of building a complete database-driven web application.

• Easy to install using XAMPP
• Simple Core PHP structure
• MySQL database integration
• Multiple school management modules
• Role-based login system
• Student and teacher management
• Academic grade management
• Fee management
• Admission application management
• Transportation management

Conclusion

The School Management System in PHP and MySQL is a practical educational project that demonstrates how school operations can be managed through a centralized web application.

The project covers important modules such as student management, teacher management, subjects, grades, transportation, fees, announcements, admissions, and user authentication.

For students, this project provides hands-on experience with Core PHP, MySQL, HTML, CSS, PHP sessions, database relationships, CRUD operations, authentication, and web application development.

The project can also be extended with additional features such as attendance management, examination scheduling, report cards, timetable management, library management, parent-student relationships, SMS notifications, and real payment gateway integration.

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