Hotel Billing System in Python With Source Code

Hotel Billing System in Python

Introduction

Managing billing in a hotel environment can be quite complex. From room reservations, food and beverages, to additional services like laundry and spa, a lot of variables need to be tracked and billed. That’s where a hotel billing system comes in handy. Such a system automates the billing process, ensuring accuracy, efficiency, and transparency.

What is a Hotel Billing System

A hotel billing system is a software tool that manages the entire billing cycle for hotel services. It keeps track of guests’ reservations, calculates charges for rooms, amenities, and additional services, generates invoices, and processes payments. In other words, it’s the central hub for financial transactions in a hotel.

Why Automate Hotel Billing

Manual billing is time-consuming, prone to human error, and often inefficient. With automation, you can:

• Speed up the billing process, reducing waiting time for guests.
• Minimize mistakes, ensuring accurate bills.
• Provide real-time updates to both guests and staff.
• Improve overall guest satisfaction by offering a smoother, faster checkout experience.

An automated system also helps in maintaining detailed records, which can be beneficial for auditing and reporting purposes.

Core Features

1. Reservation and Room Management

The system must manage room availability, check-in, and check-out times. It should also support room assignment based on guest preferences and availability.

2. Guest Details

The billing system must store and retrieve guest information, including contact details, stay duration, and any special requests. This ensures a personalized experience.

3. Invoice Generation

A major function of the billing system is to generate detailed invoices for guests, outlining room charges, services used (such as dining or laundry), and applicable taxes.

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Step-by-Step

The Hotel Billing System In Python is a GUI project using 

python  Tkinter which displays the menu of the hotel, takes orders from the customer, and generates a bill. The menu is present in text files in the ‘Menu’ folder and bills will be saved in text format in the ‘Bill Records’ folder. Thus, this is a digital way of management of the meal order and also the payment system. The project file contains a python script (main.py ) and an fsd file inside the files folder.

Features

• The user enters customer details and selects items from the menu.
• The system displays the menu as category wise.
• The selected item will be displayed in the item frame from where the user can add items, remove items, update the quantity.
• You can see the changes in the Order list in the order frame.
• Users can generate bills after selecting at least 1 item.
• Order cancellation is also provided.
• The system displays a bill in the new window to the user and saves it in the ‘Bill Records’ folder.

Also, Python Dictionary stores(Temporary Storage) customer’s order and text files stores(Permanent Storage) menu and bills with customer’s information.

Also, the design of this system is pretty simple so that the user won’t get any difficulties while working on it.

How To Run The Project

To run this project, you must have installed Python on your PC. After downloading the project, follow the steps below:

Step1: Extract/Unzip the file

Step2: Go inside the project folder, open cmd then type main.py and enter to start the system.

OR

Step2: Simply, double click the main.py file and you are ready to go.

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• Hotel Billing System in Python With Source Code
• Hotel Billing System in Python