Best File Sharing System Using Full Stack MERN Web Application

File Sharing System

A simple project on Secure, Fast & Smart File Sharing System developed using the MERN (MongoDB, Express.js, React.js, Node.js) stack. This application allows users to upload, store, and share files securely through short download links and QR codes — all while running completely on localhost.

With MongoDB GridFS as the core file storage mechanism, this system ensures high-speed file transfers, local reliability, and secure user authentication using JWT. Designed with an intuitive interface and smooth user experience, it serves as an ideal project for students to understand how real-time file-sharing platforms work locally.

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Project Overview

Attribute	Details
Project Name	Secure, Fast & Smart File Sharing System
Language/s Used	JavaScript (ReactJS, Node.js, Express.js)
Database	MongoDB
Type	Full Stack MERN Web Application

Introduction

The Secure, Fast & Smart File Sharing System is a modern file upload and sharing platform designed to operate seamlessly in a local environment. It enables users to instantly upload files from their computer, generate short and shareable links, and download or preview those files whenever needed.

This project was created to demonstrate how an efficient and secure file-sharing solution can be built without using any cloud service. Instead of AWS or external APIs, the system uses MongoDB GridFS to store files directly on the local server.

The main objective is to create a simple, secure, and high-performance file-sharing system suitable for educational, personal, or small-team use. It is built with a focus on modular coding, clear UI, and optimized backend performance.

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Available Features

General Features

• Fast Local File Uploads: Files are uploaded instantly and stored locally using MongoDB GridFS, providing reliable and quick access even when running on localhost.
• Secure Authentication: The project includes a JWT-based login and registration system for secure access.
• User Dashboard: Authenticated users can view, manage, and delete their uploaded files in one centralized dashboard.
• Anonymous Uploads: Non-registered users can also upload files temporarily, which are stored locally using browser storage.
• Short Download Links: Every uploaded file automatically generates a short, shareable download link for easy sharing.
• QR Code Sharing: Users can also share files through QR codes, allowing mobile devices to scan and download files directly.
• Expiration Timer: Temporary files can be set to expire automatically after a specific duration.
• Download and Preview: Supports preview and download options with file tracking features.
• Progress Indicators: Displays upload progress, loading spinners, and success toasts for smooth user interaction.
• Responsive Interface: Built using React and Tailwind CSS, the design works perfectly across devices.

Backend Features

• Node.js + Express API: Handles file uploads, authentication, and download requests efficiently.
• MongoDB GridFS: Manages and stores all uploaded files locally in the database for quick retrieval.
• Multer Integration: Handles multipart form data for seamless file uploads.
• JWT Security: Protects all private routes and user data using token-based access.
• Short Link Generator: Creates unique, shortened URLs for every uploaded file.
• QR Code Generator: Automatically produces QR codes for every file link.
• Nodemailer Integration: Pre-configured for optional email notifications or sharing.

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Tech Stack

Frontend

• React 18 – For building the dynamic user interface
• React Router DOM – For page navigation
• Tailwind CSS – For clean and modern styling
• Redux Toolkit – For state management
• React Dropzone – For drag-and-drop file uploads
• React Toastify – For notifications
• React QR Code & React Share – For QR generation and sharing
• Vite – For fast frontend development and build

Backend

• Node.js & Express.js – Backend server and REST API framework
• MongoDB & Mongoose – Database and file metadata management
• GridFS & Multer – For efficient local file storage
• JWT (JSON Web Token) – For authentication and security
• ShortID – For generating short download links
• QRCode – For creating QR codes dynamically
• Nodemailer – For optional email sharing functionality

Installation Guide (VS Code)

Follow the steps below to run this project on your local machine using Visual Studio Code.

Step 1: Extract the Project

Download and extract the folder named:

secure-file-sharing-system

Step 2: Open the Project in VS Code

Open the extracted folder in Visual Studio Code.

Step 3: Open the Terminal

Use the keyboard shortcut:

Ctrl + `

Step 4: Navigate to Backend Folder

Move into the backend directory:

cd server

Step 5: Install Dependencies

Install all backend dependencies:

npm install

Step 6: Configure the Environment File

Create a .env file inside the server folder and add the following:

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PORT=5000
MONGO_URI=your_local_mongodb_connection_string
JWT_SECRET=your_jwt_secret_key

Step 7: Start the Backend Server

Run the backend:

npm start

Your backend will now run at:

http://localhost:5000

Step 8: Set Up the Frontend

Open a new terminal window and move into the client directory:

cd client

Step 9: Install Frontend Dependencies

npm install

Step 10: Run the Frontend

Start the frontend development server:

npm run dev

The project will open in your browser at:

http://localhost:5173

Now, the system is fully functional on localhost.

Usage

1. Registered Users

• Can register and log in using valid credentials.
• Upload, view, and manage all files through the dashboard.
• Each file includes a short link and QR code for easy sharing.
• Can delete files or allow automatic expiration.

2. Anonymous Users

• Upload files without creating an account.
• Temporary uploads are stored using local storage.
• Files automatically expire after a set period.
• Can generate short links and QR codes for quick sharing.

3. File Sharing Options

Users can share files through:

• Short Links: Copy with one click.
• QR Codes: Instantly generate and scan for mobile access.
• Social Platforms: Share directly via WhatsApp, Email, or Facebook.

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4. Real-Time Upload Feedback

During upload, users can see progress bars, success notifications, or error messages for better clarity and interactivity.

Why This Project is Useful for Students

The Secure, Fast & Smart File Sharing System is an excellent learning project for students who want hands-on experience with full-stack web development. It demonstrates the complete process of building a functional file-sharing platform using only local resources.

Through this project, students can learn how:

• Real file storage systems work using MongoDB GridFS.
• Authentication and token-based security are implemented in web apps.
• Frontend and backend communicate using RESTful APIs.
• File uploads, previews, and sharing mechanisms are designed.
• Full-stack architecture (MERN) integrates for a real-world solution.

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