Visitor Management System in Hospital

Visitor Management System: Streamline Visitor Management for Healthcare Organizations

A simple project based on a Visitor Management System using Django Framework. This project is designed to help organizations, especially in the healthcare sector, manage visitor details, meeting schedules, and communication in a smooth and organized manner. Instead of relying on manual registers, the system provides a digital platform where all visitor information can be recorded, tracked, and managed efficiently.

One of the highlights of this project is that it also serves as an official organizational website, making it an all-in-one solution. Along with managing visitor data, the system includes features like email and SMS notifications, ensuring that hosts and visitors stay updated about meetings in real-time. The inclusion of detailed dashboards makes it easy for admins to track visitor logs, analyze records, and maintain overall control of the system.

The project comes with a user-friendly interface, making it simple for staff to handle visitors, schedule appointments, and manage communication without technical difficulties. Tailored for healthcare organizations, this system ensures a higher level of professionalism and security in handling sensitive data and daily operations.

For students, the Visitor Management System is a great project to learn about Django development, notifications integration, database management, and dashboard creation. It demonstrates how technology can replace traditional manual processes with an automated solution, which is both professional and practical. Overall, this project is an excellent example of how modern web applications can improve efficiency in real-life organizational workflows.

Key Features

• Dual Functionality: Operates as both a visitor management tool and an official organizational website.
• User-Friendly Design: Clean and intuitive GUI for easy navigation.
• Real-Time Notifications: Sends emails and SMS updates to visitors and hosts.
• Comprehensive Dashboards: Displays host profiles with images, details, and statuses.
• Secure and Reliable: Django-powered backend ensures fast load times and secure data handling.
• Effortless Management: Add, delete, or edit host profiles with ease.

Technology Stack

• Backend: Django
• Frontend: HTML, CSS, Bootstrap
• Database: SQLite3
• Templating Engine: Jinja
• Messaging API: Way2SMS (or other preferred APIs)

Local Machine Development Setup

2. Install Dependencies

Navigate to the project folder and install all required dependencies:

pip install -r requirements.txt  

3. Configure Email Settings

Edit the settings.py file inside the visitor_management folder. Update the following lines:

EMAIL_HOST_USER = "your_email@example.com"  
EMAIL_HOST_PASSWORD = "your_email_password"  

Note: Enable “less secure apps” in your Google account to allow email sending.

4. Configure SMS API Settings

Edit the views.py file inside the accounts folder.

• Email Function: Update the sender email ID:

sender = 'your_email@example.com'  

• SMS Function: Update the API key, secret key, and sender ID for Way2SMS:

'apikey': 'your_api_key',  
'secret': 'your_secret_key',  
'senderid': 'your_way2sms_account_email_id'  

5. Create a Superuser

Run the following command to create an admin account:

python manage.py createsuperuser  

Follow the on-screen prompts to set up the superuser.

6. Run Migrations

python manage.py makemigrations  
python manage.py migrate  

7. Start the Development Server

python manage.py runserver  

Access the application in your browser at http://127.0.0.1:8000/.

How It Works

• For Visitors:
  Visitors can explore the organization’s website, schedule meetings, and receive email/SMS updates about their meeting details.

• For Hosts:
  Hosts and admins can manage profiles, track meetings, and access detailed visitor data via a secure dashboard.

• Effortless Notifications:
  Automatic real-time email and SMS notifications ensure everyone stays informed.