Best HR-Payroll Human Resource Management System Project in PHP

HR-Payroll Human Resource Management System

A simple project on HR-Payroll Human Resource Management System (HRM) built with the latest CodeIgniter framework. This project demonstrates how modern organizations can automate their human resource operations, payroll management, and employee tracking efficiently.

The purpose of this project is to provide a structured digital solution for managing the day-to-day responsibilities of HR departments. By automating tasks such as attendance tracking, payroll processing, leave management, and role assignments, the system reduces manual effort and minimizes errors that often occur in traditional paper-based workflows. Using CodeIgniter as the framework ensures a secure, scalable, and performance-oriented application that can be adapted for organizations of different sizes.

For students, this project holds significant value because it offers a hands-on experience with real-world corporate requirements. It shows how different HR modules can be integrated into a single platform while maintaining proper data flow and user access levels. Features like employee records, salary management, and leave requests provide an insight into how HRM systems are built and deployed in professional environments.

Moreover, this project highlights the importance of payroll accuracy and transparency in an organization. Employees can have clear visibility of their attendance, salary slips, and leave balances, while HR managers gain an efficient tool to process and analyze workforce data. The ability to bring all these functionalities together demonstrates how software development can directly improve workplace efficiency.

Overall, the HR-Payroll Human Resource Management System serves as an excellent academic project for students learning PHP frameworks. It not only enhances knowledge of CodeIgniter but also helps in understanding how business operations are digitized, making it a perfect blend of technical learning and practical application.

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Project Overview

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Available Features

The project comes with a wide set of features that cover most HR and payroll needs. Based on the actual source code and documentation, here are the available features:

Bonus, loan, deduction, and provident fund management
The system allows HR managers to add and manage employee bonuses, loans, deductions, and provident funds with ease. These financial components are calculated accurately, ensuring that employees receive correct salary slips each month.

Estimate invoice and billing system
An integrated invoice and billing feature helps in generating estimates and final invoices for organizational purposes. This ensures transparency and makes financial reporting more structured.

Employee management (add, update, delete, block employees)
HR administrators can add new employees, update details, delete inactive records, or block employees when required. This central control system helps maintain a clean and accurate employee database.

Attendance management with reports
Daily employee attendance can be recorded digitally, and comprehensive reports can be generated for performance analysis. This eliminates the need for manual registers and ensures accuracy.

Complete payroll management with reports
The payroll module automates salary calculation, deductions, and payments. Detailed payroll reports can be generated for both employees and management to review.

Training and award management
HR managers can schedule training sessions for employees and recognize top performers with awards. This feature helps in boosting motivation and professional growth within the organization.

Leave management with quota and approval/rejection system
Employees can request leaves through the system, while managers can approve or reject them based on company policies. Leave quotas are tracked automatically, reducing errors and disputes.

Employee role management
Different roles such as super admin, admin, and employees can be assigned with varying access permissions. This ensures that sensitive data remains secure and only accessible to authorized users.

Notice board management
HR departments can publish important updates, policies, and announcements on the digital notice board. Employees can access notices directly from their dashboard.

Holiday management
The system includes a holiday calendar where company-wide holidays can be set up and displayed to employees. This ensures clarity in work schedules.

Expense management with reports
All company-related expenses can be recorded, categorized, and analyzed with detailed reporting. This helps management in keeping track of financial outflows.

Salary template creation (monthly)
Salary templates can be created for different employee categories, making monthly payroll processing faster and more accurate.

Employee clock attendance
The system supports clock-in and clock-out tracking, giving precise working hour details for each employee.

Manage time change requests
Employees can submit requests for time corrections, which can then be approved or denied by HR managers.

Department and designation setup
HR managers can create and manage departments and designations, ensuring proper organizational structure.

Attendance reports
Attendance data can be generated into reports, which help in evaluating punctuality, performance, and workforce productivity.

Leave category creation
Custom leave categories such as casual leave, sick leave, or paid leave can be created according to company policies.

Team management and permissions
Managers can organize employees into teams and assign permissions based on responsibilities. This ensures better collaboration and role distribution.

Task management
Tasks can be assigned to employees or teams, and progress can be tracked digitally. This improves accountability and project management.

File preview with comments
The system allows employees and managers to upload and preview files. Comments can be added, which makes collaboration smoother.

Invoice management
Invoices can be generated, managed, and tracked within the system, ensuring better financial oversight.

Expense payments report
Reports related to expense payments can be generated for better financial tracking and auditing.

Announcement and notice management
Admins can publish announcements and notices for employees, keeping everyone updated on company activities.

Report printing and export
Reports generated in the system can be printed or exported in multiple formats. This is useful for record-keeping and external audits.

Informative and responsive dashboard
The dashboard provides real-time statistics and insights about attendance, payroll, leaves, and expenses. It is also responsive, ensuring smooth access from both desktop and mobile devices.

Authentication for super admin, admin, and employees
The system ensures secure login with authentication mechanisms for different roles. Each role has specific permissions, maintaining data security and integrity.

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Installation Guide (VS Code)

Follow these steps to set up and run the project locally using Visual Studio Code.

Step 1: Install Prerequisites

Make sure you have the following installed:

• XAMPP (or any PHP + MySQL environment)
• Visual Studio Code
• Composer

Step 2: Extract the Project

Unzip the downloaded project folder and move it to your web server’s root directory:

C:\xampp\htdocs\hr-payroll

Step 3: Open in VS Code

Open the folder in VS Code:

code C:\xampp\htdocs\hr-payroll

Step 4: Create a Database

Start XAMPP Control Panel, open phpMyAdmin, and create a new database:

CREATE DATABASE hr_payroll;

Step 5: Import Database

Find the provided .sql file inside the project directory and import it into the newly created database using phpMyAdmin.

Step 6: Configure Database

Edit the database configuration file:

application/config/database.php

Update with your local database credentials:

'hostname' => 'localhost',
'username' => 'root',
'password' => '',
'database' => 'hr_payroll',

Step 7: Run the Project

Start Apache and MySQL in XAMPP, then open the project in the browser:

http://localhost/hr-payroll

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Usage Guide

The project includes three types of users: Super Admin, Admin, and Employee. Each has different roles and access levels.

Super Admin

• Full control over the system
• Manages admins and employees
• Configures departments, roles, and permissions
• Oversees payroll, attendance, and financial reports

Admin

• Manages employees (add/update/delete/block)
• Approves or rejects leave applications
• Handles payroll setup, salary templates, and attendance records
• Manages notices, holidays, and announcements

Employee

• Logs attendance and time changes
• Submits leave applications
• Views salary slips, announcements, and notices
• Accesses training details and awards

Contributing

This project is based on CodeIgniter and is extendable. Students and developers can contribute by:

• Adding new HR-related features (e.g., performance evaluation, recruitment module)
• Enhancing the UI/UX with modern frameworks like Tailwind or Bootstrap 5
• Improving reporting and export functionality
• Integrating REST APIs for external HR services

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License

This project is licensed under the MIT License.
It allows modification, distribution, and personal or professional use with attribution.

Final Thoughts (Student’s Perspective)

Working on this HR-Payroll Human Resource Management System has been a valuable experience. It bridges the gap between theory and real-world application by showing how HR tasks like payroll, attendance, leave management, and team roles are automated in companies.

From a student’s point of view, this project helps in learning:

• How to implement MVC structure using CodeIgniter
• How to design and normalize a relational database in MySQL
• How authentication and role-based access control work
• How to integrate financial and employee data in a single platform

Beyond academics, this project has practical use in real-life organizations—whether small startups or large enterprises. Every business needs a reliable HR system, and building one not only improves technical skills but also creates career opportunities in software development, especially in enterprise resource planning (ERP) solutions.

In conclusion, this project is an excellent resource for students looking to strengthen their PHP and CodeIgniter knowledge while working on a meaningful real-world application.

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