Best Inventory Management System Using Laravel 10 and MySQL

Inventory Management System

A simple project on Inventory Management System built using Laravel 10 and MySQL. This project is designed to simplify the way businesses handle their products, suppliers, purchases, and sales — all within a centralized web platform.

Developed with a modular structure and real-world logic, this system is an ideal project for students who want to learn how modern inventory management works using PHP frameworks like Laravel. It provides a practical example of how real businesses track and manage inventory, purchases, and customer orders efficiently.

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Overview

Project Overview

The Inventory Management System is a web-based platform that automates daily business operations such as managing stock, processing orders, and tracking suppliers and customers. It’s developed using Laravel 10, one of the most popular PHP frameworks for building secure and scalable web applications.

This system provides a centralized dashboard for administrators to monitor and manage everything — from purchasing goods to selling products through the POS (Point of Sale) interface.
The project focuses on maintaining smooth business operations by eliminating manual record-keeping and reducing human error.

It’s designed to be simple enough for small and medium businesses but also powerful enough for enterprise-level operations.

Available Features

The project comes with several essential modules, all tested and verified within the source code.

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1. POS (Point of Sale)

A dynamic POS interface where users can quickly add products, generate invoices, and process customer orders. It automatically updates the stock in the inventory database once a sale is made.

2. Orders

Handles the entire order lifecycle, including:

• Pending Orders: Orders awaiting confirmation or payment.
• Complete Orders: Successfully fulfilled and closed transactions.
• Pending Dues: Orders with incomplete payment or delivery.

3. Purchases

This section manages supplier-related transactions:

• All Purchases: Displays every recorded purchase entry.
• Approval Purchases: Tracks and manages purchases awaiting admin approval.
• Purchase Report: Generates detailed reports on purchase activities for analysis.

4. Products

Manages all product-related data such as name, category, quantity, price, and stock level. It helps in quick updates and tracking of product availability in the inventory.

5. Customers

Stores customer information and purchase history, helping in maintaining strong business relationships and tracking repeat buyers.

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6. Suppliers

Keeps records of all suppliers and their associated transactions. It provides details like supplier type, contact info, and previous dealings.

7. Dashboard

An analytical view that shows overall business performance — including total sales, purchases, and pending orders — all summarized in one interface.

Why This Project Is Useful for Students

This project serves as a real-world learning example for students pursuing degrees like BCA, MCA, or B.Tech in Computer Applications or Information Technology.

Here’s why it’s particularly useful:

• Practical Framework Knowledge: Students get hands-on experience with Laravel 10, learning how routes, controllers, models, and views work together in a modern MVC architecture.
• Database Interaction: The use of MySQL shows how backend logic communicates with structured data in relational databases.
• Real-Life Application: Inventory management is a critical part of every retail, warehouse, and business system. Understanding how it works prepares students for professional web development and enterprise software jobs.
• Scalable Design: The modular Laravel structure allows students to expand or customize features, encouraging experimentation and skill enhancement.

This project bridges the gap between theory and implementation, making it a perfect submission for college coursework, minor/major projects, or portfolio demonstrations.

Installation Guide (for VS Code)

Follow these steps carefully to set up the Inventory Management System on your local system using VS Code.

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Step 1: Prerequisites

Before starting, ensure you have the following installed:

• XAMPP or any Apache + MySQL stack
• Composer
• Node.js
• VS Code
• PHP 8.1 or above

Step 2: Extract the Project

Extract the project ZIP file and place the folder inside your local web directory:

C:\xampp\htdocs\inventory-management-system

Step 3: Open Project in VS Code

Launch Visual Studio Code and open the project folder:

File → Open Folder → inventory-management-system

Step 4: Install Dependencies

Open the integrated terminal in VS Code and run:

composer install
npm install
npm run dev

Step 5: Configure Environment File

Duplicate the .env.example file and rename it to .env:

cp .env.example .env

Then open the .env file and update your database credentials:

DB_DATABASE=inventory_db
DB_USERNAME=root
DB_PASSWORD=

Step 6: Generate Application Key

php artisan key:generate

Step 7: Run Migrations

This will create all required tables in your MySQL database:

php artisan migrate

Step 8: Serve the Application

Finally, run the project using Laravel’s built-in development server:

php artisan serve

Now open your browser and go to:

http://127.0.0.1:8000

Usage Guide

The Inventory Management System has distinct modules accessible based on user roles. Below is how each role typically uses the system.

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1. Admin Role

Admins have full access to all features. They can:

• Manage products, customers, and suppliers.
• Approve or reject purchase requests.
• View reports for purchases and sales.
• Oversee pending and completed orders.
• Maintain data consistency and perform inventory audits.

The dashboard provides a complete overview of daily activities, including order statistics and stock status.

2. Sales Staff Role

Sales staff mainly operate the POS module:

• Add products to the cart for billing.
• Process orders and print invoices.
• Update customer information during transactions.
• Mark orders as complete once sales are finalized.

This reduces manual paperwork and ensures sales data is instantly reflected in the system.

3. Inventory Manager Role

Responsible for managing stock and purchase records:

• Add or update product details.
• Record new purchases from suppliers.
• Generate purchase and approval reports.
• Check pending dues and ensure accurate data entry.

This role ensures that the product availability data is always current.

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Real-Life Applications

This project replicates many features used in real business environments:

• Retail stores use similar systems to maintain real-time product stock.
• Wholesalers rely on inventory reports to track incoming and outgoing goods.
• Businesses can analyze sales patterns and supplier performance.
• SMEs can replace manual bookkeeping with this system for better accuracy.

By building and understanding this system, students learn not just coding, but also how technology supports business processes — a key skill for any future software developer or entrepreneur.

Technical Insights

• Framework: Laravel 10 follows the MVC pattern (Model-View-Controller), making code organized and reusable.
• Database Layer: MySQL handles product, supplier, and order data with relational integrity.
• Frontend: Laravel Blade templates handle the UI with responsive layouts.
• Validation & Security: Built-in Laravel validation ensures that form data and user inputs are sanitized before database transactions.
• Scalability: Additional modules (like report export or user analytics) can be integrated easily due to Laravel’s modular design.

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